Doing the “Impossible” with Minimal Stress

Do you know that saying, make the impossible happen? I can proudly say that our GES Global team continues to bring this statement to life. Whether it’s setting up multiple projects for the London 2012 Olympics (24 to be exact) or building a show inside the middle of a hollow hill, we’re always up for the challenge. Although taking on these projects does come with many sleepless nights and stress, when an opportunity like these come around, it isn’t something that we pass up (see tips below to understand how I minimize my stress).

Every two years, in the heart of England's Peak District, the World’s Mining and Quarrying Industry gathers for Hillhead, the showcase event for the quarry and aggregates professionals. Set in the rugged environment of an empty limestone quarry in the Pennine Hills, the showground covered an area of more than 15 million square feet and included outdoor displays, covered pavilions and extensive demonstration areas.  More than 450 exhibitors displayed machinery in a live working environment, the largest of which weighed over 700,000 pounds. Alongside this were a number of exhibition areas in outdoor and indoor temporary structures. The show attracted more than 17,000 visitors who arrived by helicopter, rail, bus and car.

At the heart of this immense project were the services provided by GES’ team in England, which included carpet, furniture, shell scheme, logistics, graphics and data services equaling roughly 13,000 square feet of shell, three trailers of furniture and over 50,000 square feet of carpet.

Successfully producing projects in our industry requires long, often nontraditional hours and the pressure of seamlessly executing the set up and tear down of a city in a very short time. Great teamwork, meticulous planning and precise coordination certainly ease the pressure, but I find the following five tips helpful.

  1. Take the time you need to do a quality job: Doing work right the first time may take more time upfront, but errors usually result in time spent making corrections, which takes more time overall.
  2. Prioritize your tasks: Relatively unimportant tasks can consume a lot of your day. Prioritizing tasks will ensure that you spend your time and energy on those that are truly important to you.
  3. Plan each day: Planning your day can help you accomplish more and feel more in control of your life. Write a to-do list, putting the most important tasks at the top. Keep a schedule of your daily activities to minimize conflicts and last-minute rushes.
  4. Break large, time-consuming tasks into smaller tasks: Work on them a few minutes at a time until you get them all done.
  5. Say no to nonessential tasks: Consider your goals and schedule before agreeing to take on additional work.

Hillhead is an exceptional show set in a rugged environment that presented a unique set of challenges. Through teamwork, time management, determination and cooperating weather, the sun was shining on the opening morning and the show looked fantastic.

How do you manage your time in the most effective way? Share your tips with our followers on Twitter by mentioning us!

Tips via the Mayo Clinic.

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