Material handling can be complicated to understand
but at GES we have simplified the process with
GES Material Handling+℠.
What is Material Handling?
Material Handling, or drayage, is the unloading of your shipment, transporting it to your booth, storing and returning empty crates and cartons, and reloading shipments at the close of the show. Since no show is the same, learning the benefits of material handling - and understanding pricing and how to calculate it - will enable you to easily activate the exact elements you need for a successful show, every time.
- Material handling rates for freight more than 25 lb are determined by when freight arrives, within or outside the posted date range. Posted date ranges can be found on the show's ordering site on the Important Dates and Deadlines page under Show Information.
- All freight less than 25 lb per shipment is billed at a flat rate.
- For UPS, FedEx, DHL, and Amazon shipments, billing will be determined by the weight designated by the shipping carrier on labels or bills of lading.
- All shipments, including Airfreight, must have a bill of lading showing the number of pieces, weight, description of the freight, and a certified weight ticket.
- Standard Rate– 25 lb or more
Shipped to Advance Warehouse and arrives within the posted date range
Shipped Direct-to-Show and arrives within posted Move-in dates or on-target
- Non-Standard Rate– 25 lb or more
Shipped to Advance Warehouse and arrives outside the posted date range
Shipped Direct-to-Show and arrives outside posted Move-in dates or off-target
- Flat Rate – Less than 25 lb
Shipped to the Advance Warehouse or Direct-to-Show and arrives anytime.
- Review the posted date range for Advance and Direct-to-Show delivery on the show's ordering site under Important Dates and Deadlines.
- Click on Material Handling/Drayage Services under Shipping, Drayage, and Material Handling to view show rates.
- Determine when you want your shipment to arrive and where you want to ship it. To obtain the lowest rate, Standard, plan for your freight to arrive within the posted date range at the Advance Warehouse or Direct-to-Show.
- Determine an accurate estimate of your freight’s weight in pounds. Weight designated by the shipping carrier on inbound shipping labels or bills of lading will be used to determine freight weight for billing purposes.
- Multiply the weight by the rate to determine the cost. All shipments less than 25 lb will be calculated at a flat rate.
Now, with all of this knowledge, you’re ready to start planning for your next show. Determine when your shipment arrives at show site, schedule your shipping carrier, pack your items securely and let GES take care of delivering your items directly to your booth.