How Exhibit Booth Furnishings Can Simplify Setup

Selecting the right exhibit booth furnishings can significantly enhance your trade show planning experience. Planning for a trade show can feel overwhelming—but one decision that can make a big difference in your experience is choosing the right furnishings for your booth. Whether you're creating a sleek lounge, a welcoming meeting space, or a product showcase, your furniture sets the tone for how attendees interact with your brand.

And here’s the good news: renting exhibit booth furniture can simplify your setup, save you money, and help you create a polished, professional space—without the stress.

Rent or Purchase? How to Decide

Why Rent?

• Cost-effective – Avoid shipping and material handling fees
• Convenient – Furniture is delivered, set up, and ready when you arrive
• Sustainable – Reused furnishings reduce waste and environmental impact
• Stress-free – No packing, hauling, or worrying about damage

Why Purchase?

• Long-term savings – Ideal if you exhibit frequently and reuse the same setup
• Customization – Full control over design and branding
• Ownership – Great for lightweight, portable items you can manage yourself

What Furnishings Do You Really Need?

Start by thinking about your booth’s purpose. Are you hosting meetings, displaying products, gathering leads, or creating a casual lounge? Your objectives will guide your furniture choices.

• Reception Counter – Greet visitors, collect leads, and answer questions
• Meeting Area – Tables and chairs for one-on-one or small group discussions
• Product Displays – Shelves, counters, or pedestals to showcase offerings
• Casual Seating – Sofas, bar stools, or lounge chairs for relaxed engagement
• Custom Graphic Counters – Combine branding with functionality

Types of Trade Show Rental Furniture

Here’s a quick overview of popular rental options to enhance your booth:

• Counters – Ideal for product displays, registration, or branding
• Tables – Choose from skirted, conference, or portable styles
• Seating – Comfortable options like chairs, high top stools, and sofas
• Furniture Packages – Pre-selected sets for convenience and style (e.g., lounge sets, meeting areas)

PRO Tips for Furnishing Your Booth

Affordable Seating
Bar stools and chairs are budget-friendly and practical—perfect for staff and visitors alike.

Premium Furniture Rentals
Upgrade your space with high-end materials or designer styles to create a more luxurious experience.

Sustainable Offerings
Ask your provider about eco-friendly furniture made from recycled or sustainable materials. It’s a great way to reduce your footprint while still making a stylish statement.

Renting furniture for your trade show booth is a smart, sustainable, and hassle-free way to create a welcoming space that supports your goals. With so many options available, you can tailor your booth to fit your brand, budget, and audience—without the stress of logistics.

Focused on Exhibitor Success
Helping exhibitors succeed is our top priority. Download our Exhibitor Budget Worksheet and continue exploring the Exhibitor Roadmap for more planning tools and expert tips.

If you're exhibiting at a GES show, click here to find your show and explore:

• GES Exhibit Flooring+ – Discount flooring packages
• GES Exhibit Furnishings+ – Discount furniture packages
• Exhibit Systems+ – Turnkey booth rentals with custom fabric graphics