Exhibitor lists let us deliver a great pre-event experience to your exhibitors with easy ordering on your Online Exhibitor Shop as well as sending clear, timely communications through our Exhibitor Service Campaigns so they don't miss a deadline.
Providing us with an exhibitor list is also key to ensuring your floor plans can be produced as soon as possible and any updates can be made well in advance of the event.
Why do we ask for it?
Quite simply, your exhibitor list enables us to provide a great pre-event experience for your exhibitors. Not only do we use this information to communicate with exhibitors before an event, but it also helps us build your online store and facilitate a smooth online ordering process.
Ideally, we need your exhibitor list 16 weeks from the start of your show.
The most effective campaigns tend to be those that start no later than 12 weeks prior to opening date. While we suggest sending over your exhibitor data between 16 and 12 weeks out, we can adapt our campaign to ensure your exhibitors still enjoy an effective pre-event experience.
If your exhibitor list is not complete at this stage, get in touch with your dedicated Client Relations Manager.
How to supply your exhibitor list
Once you’ve downloaded the template, fill in your exhibitor’s information on all the required fields and simply send it over to your Client Relations Manager. We’ll handle the rest.
We strongly recommend securely sending data with a pre-disclosed password to protect your exhibitor’s information.
Alongside each contact's name and other information, please provide us with their Stand/Booth Type (for example, Shell Scheme, Space Only, Show Ready). This indicates what type of package they have and will determine what exhibitor emails they receive. Your designated Client Relations Manager will be able to provide you with more information and help make sure you get it right.
Missing information or disordered data will cause delays in communicating with your exhibitor so it’s best to nail this step first-time, providing our team with everything we need to deliver the best pre-event experience possible.
It’s extremely important that your data follows the provided format, which you can view in our Exhibitor List Crib Sheet.
We have streamlined our exhibitor communications to provide the highest level of service to exhibitors and to support GDPR. You can find out more about our commitment to GDPR guidelines here.